EduUnify Result & Student Management System Policy

1. Purpose of the System

EduUnify Result & Student Management System helps educational institutions manage student information, academic records, assessments, financial records, staff activities, and communication securely and efficiently.

2. Scope

This policy applies to:

• Administrators
• Teachers and academic staff
• Students
• Parents/guardians
• Technical and support personnel

3. Acceptable Use Policy (AUP)

3.1 Users Must

• Provide accurate information during registration.
• Use the system only for lawful educational purposes.
• Protect their login credentials.
• Report suspicious activities or security issues immediately.
• Respect the privacy of other users.

3.2 Users Must NOT

• Attempt to hack, modify, or disrupt the system.
• Access unauthorized data or results.
• Distribute sensitive student information.
• Use another user's account.
• Upload malicious files.

4. Roles & Permissions

Admins

• Full control of school settings and user management.
• Manage sessions, classes, fees, and results.

Teachers

• Upload assessments and exam scores.
• Manage subject-specific records.

Students

• View personal results, attendance, and school updates.

Parents

• View their child’s academic information.

Principals & Deans

• Access analytical reports and performance statistics.

5. Data Accuracy

Staff must ensure that academic and financial information entered into the system is accurate. All updates are logged for accountability.

6. Security Measures

• Password encryption
• Role-based access control
• Session timeout
• Regular backups
• Access logs and monitoring

7. Data Retention

Data is retained as required by law and institutional needs:

• Academic records: long-term
• Financial records: as required by financial regulations
• Activity logs: 1–3 years

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Privacy Policy

1. Information We Collect

We collect the following types of information:

1.1 Student Information

• Name, email, phone number
• Date of birth, address
• Gender
• Parent/Guardian contact details
• Academic scores and performance records
• Class, department, and school information
• Financial payment history

1.2 Staff Information

• Name, role, and login details
• Contact information
• Class/department assignments
• Permissions and activity logs

1.3 School Information

• School name, email, address, and phone number
• Academic term & session
• School logo or banner
• Education commission details

1.4 Technical Information

• IP address & browser details
• Login history
• System activity logs

2. How the Information Is Used

• Managing student academic records and results
• Processing school fees and financial records
• Improving administrative efficiency
• Sending notifications and updates
• Analyzing academic performance

No user data is sold to third parties.

3. Legal Basis for Data Processing

Data is processed based on school consent, educational regulations, and administrative requirements.

4. Data Sharing

Data may be shared with:

• Authorized school staff
• Parents/guardians
• Regulatory authorities when required
• Technical service providers

5. Security of Information

• Encryption of sensitive data
• Firewall and monitoring
• Secure servers
• Regular security audits

6. User Rights

• Request their data
• Request corrections
• Request deletion (where applicable)
• Request export of their data

7. Cookies

The system may use cookies for session management and improved performance. Cookies can be disabled, but some features may stop working.

8. Third-Party Services

Examples include hosting providers, email/SMS gateways, and cloud storage services.

9. Policy Updates

This policy may be updated periodically. Users will be notified via the system or email.

10. Contact Information

For inquiries or complaints, contact us at:
Email: [eduunify001@gmail.com]
Phone: [+234 7032 079 939]